Benefits of Automating Recruitment Process: Improve Experience & Recruiting Efficiency

Benefits Of Automating Recruitment Process

Here are the seven key benefits of automating recruitment process:

1. Consistency and Fairness in Screening

The first and most important step in determining the hiring process is screening the best candidates.

Manual recruitment can be influenced by human bias and mistakes. By automating the initial screening, every candidate is evaluated solely on the skills and qualifications needed for the position. This approach ensures fairness in the selection process.

Suppose a company receives 300 applications for a data analyst position. If you choose an automated system, it will access the resume, look out for keywords related to the data analyst position, and filter out applicants as per the pre-set requirements.

2. Enhanced Candidate Experience

Automated systems don't miss out on providing timely updates and communication. For instance, sending automated emails about the confirmation of receiving their applications, scheduling interviews per candidate availability, and giving feedback. This level of engagement keeps the potential candidate in the loop.

Real-time tracking updates of applications keeps the candidate informed, reducing their chances of dropping out of the hiring process.

3. Faster Hiring Times

Automated systems speed up the hiring process. For example, chatbots engage with candidates in real time and resolve their queries and issues. This not only improves productivity but also helps retain top recruitment talent by reducing burnout from tedious tasks.

4. Broader Candidate Reach

A study by Jobvite says companies that post on multiple platforms see 50% more applicants than those that only use one source. Automation tools help companies simultaneously post job openings on various websites and social media. Organizations can target diverse people and hire talent from anywhere, not just their local area.

5. Cost Savings

Though there’s an initial investment, automation can save money in the long run. Here’s how: Here’s how:

Less Time Spent: Automation speeds up tasks that would normally take a lot of time if done manually. This means recruiters can fill positions faster.

Fewer Mistakes: Automated systems help reduce hiring mistakes, like choosing the wrong candidate. This saves money that would be spent on training or rehiring.

Less Downtime: When positions are filled quickly, there’s less time when a role is empty. This means the team can keep working without interruptions, which helps the company stay productive.

6. Reduced Workload for Recruiters

Automation handles repetitive tasks that the human mind cannot handle that well. These tasks can be posting jobs on job boards, screening resumes, analyzing data, sending follow-up emails, and scheduling interviews. An example of this is an Applicant Tracking System (ATS), which can automatically sort through hundreds of applications, flagging the most qualified candidates based on predefined criteria.

7. Streamlined Onboarding Process

Once a candidate is hired, automated systems manage all the paperwork of new hires. In times when top candidates are eyed by many companies at a time, sending timely updates and job offers to candidates becomes essential.

Eklavya’s recruitment automation platform allows companies to:

Send personalized offer letters to candidates.

Offering accurate details about the job position, compensation package role responsibilities, reporting criteria, and other details

Streamlines collection of hire’s personal information, government documents

Verify documents and background of the candidate and send legal and job contract papers for digital signature.

How Does Automating Recruitment Improve Candidate Experience And Engagement?

From the moment a candidate applies for a position, automated systems can handle communication, scheduling, and updates, ensuring that they remain engaged throughout the process.

Suppose you have to book an interview session with multiple candidates. You can use automated scheduling tools via email, and candidates can book dates and time slots according to their availability. Even if any party has to reschedule, it can be done directly on the invite. So, no need to manually send emails back and forth for interview coordination. The entire process becomes so smooth for candidates as well as the HR department.

Moreover, automated systems can personalize interactions, enhancing the overall candidate experience.

For example, Eklavya’s recruitment software sends tailored emails to candidates based on their hiring stage. This keeps candidates informed and engaged, thereby improving their overall experience.

Why Do We Need To Automate Recruitment Processes?

Recruitment automation provides essential scalability, especially during fluctuating hiring demands like mass hiring and rapid business growth. Traditional methods often struggle to handle high volumes of candidates, leading to delays and missed opportunities.

Automation helps in:

Handling large volumes of applications at a time without errors

Streamlining multiple tasks like resume screening and interview scheduling

Reducing tedious work and manpower need

Is Artificial Intelligence Used In Recruitment?

Artificial Intelligence is increasingly being used in every aspect, and the recruitment department is no stranger to this. AI-powered recruiting helps companies hire the right candidate at the right number and at the right time.

Here’s how AI is utilized in different parts of the recruitment process:

Candidate Screening - AI can screen resumes up to 90% faster than human recruiters. Assessing candidate skills. This expands the scope of the talent pool by identifying more qualified candidates through AI-powered sourcing.

Assessment of Candidate Skills - Instead of manually preparing assignment tasks for each position, AI-driven assessments like online tests or coding challenges work wonders. These tests allow employers to check candidates' cognitive abilities and personality traits to see how they can handle real-world problems.

Enhances candidate engagement - According to a report by Mya Systems, using chatbots can improve candidate engagement by up to 80%. AI chatbots provide instant responses and updates to employees. They can answer questions, schedule interviews, and provide updates on application status 24/7.

Provides data-driven insights - With AI and automation in hiring, recruiters can collect more data and make informed decisions and strategies. For instance, AI collects a candidate's LinkedIn, social media, and other work profiles from the database and accesses them.

Why Is An Automated Recruitment Process Better Than Manual Methods?

By now, you might be convinced that automation in the recruiting process offers a lot more benefits than manual recruitment.

Saves Your Time

Reduces Human Error

Allows For Better Data Management

Ensures Legal Compliance

What Tasks Can Be Automated In The Recruitment Process?

From Sourcing to onboarding, automation helps you streamline the following tasks of the recruitment process:

Posting Job Hiring on Job Boards

Scanning Potential Candidates

Resume Screening

Conducting Assessment Tests

Interview Scheduling

Onboarding

Is manual recruitment slowing down your company’s hiring process? Trust eRecruitX by Eklavya to handle all repetitive and administrative hiring work.

Contact us to schedule a FREE consultation call and discover how Eklavya can transform your recruitment process.