Ekklavya’s E-OFFICE, a web-based Dynamic Document and Workflow Management solution, automates the complete process for management, communication and retrieval of all documents and records handled by any user in the organization hierarchy. Most important, all letters received from outside through post or courier have also been integrated and provision made to ‘link’ with all previous references so that related information can be accessed sequentially. Our solution has been integrated with digital signature and PKI dongles too.
Superior technology with client-server components, program and database; multiple indexing and dynamic search capability, are the ‘core technical features’, offering a highly sophisticated method of storing all your information in electronic format and, more important managing it over long periods of time.
Ekklavya’s Dynamic Document and Workflow Management Solution Includes and Integrates :
DOCUMENT MANAGEMENT WITH VERSIONING
MAIL MANAGEMENT FOR INTERNAL COMMUNICATIONS
SANCTIONS AND APPROVAL MANAGEMENT FOR NOTING SHEETS
ORGANISATION CHART FOR WORKFLOW MANAGEMENT
E-FILES AS PER DUTIES FOR EACH TABLE/PERSON IN THE ORG CHART
INTEGRATION WITH INCOMING DAK
DYNAMIC DOCUMENT SEARCH AND RETRIEVALS
Document Versioning, Indexing & Retrievals - Facility for auto versioning as well as indexing. Ability to track document access and retrieval activities. Web-based retrieval interface and hierarchy - based retrievals.
Document Classification - Creation of any number of folders and sub-folders, groups and sub-groups by employees appointed in all departments, divisions or sections. Categorize as per User functions and duties.
Document Management - Ability to manage any form of digital documents and variety of image formats. All Multiple file formats are supported. Support for standard features of image viewing software and direct printing from our software
Document Distribution - Support for document distribution through INTRANET local mails to any person in the organization. Documents can also be accessed from the user files and folders to directly send to outsiders through any medium.
Document Security - Our solution offers an airtight & most detailed security system, enabling you set security explicitly to control access, editing & reporting rights at multiple levels for each user.